# AI assistant for Gmail and Google Calendar: analyze emails, schedule meetings via chat
This workflow automates email and calendar management using an AI-powered chat interface. Built on LangChain agents and OpenAI, it analyzes incoming emails, suggests actions, schedules meetings based on availability, and retains conversation context. Ideal for professionals overwhelmed by communication and meeting overload.
## Who it´s for
- Executives who need to automate email processing and meeting scheduling
- CTOs and senior managers buried in emails and meetings
- Professionals using Gmail and Google Calendar for business communication
- Companies deploying internal AI assistants to boost productivity
- n8n users building agent-based automation systems
## What the automation does
- Receives user commands via chat and processes them using a LangChain agent
- Analyzes recent Gmail messages: highlights important ones, classifies, applies labels
- Checks availability in Google Calendar and suggests free time slots
- Generates draft replies based on context and saves them in Gmail
- Stores conversation history in a vector database for retrieval and context retention
- Automatically creates calendar events after confirming meeting details
## What´s included
- Ready-to-use n8n workflow
- Trigger and handler logic based on chat_message and new email events
- Integrations with Gmail, Google Calendar, and OpenAI
- Basic text instructions for setup and adaptation
## Requirements for setup
- n8n account with workflow editing access
- Google account with enabled Gmail API and Google Calendar API
- OpenAI API key with active model access
- Vector database environment configured
## Benefits and outcomes
- Reduces daily email processing time by up to 60%
- Speeds up responses to meeting requests via automatic calendar checks
- Improves scheduling accuracy by considering real-time availability
- Retains message context for fast retrieval without manual search
- Centralizes task management through a single chat interface
- Minimizes missed critical emails thanks to AI-based classification
## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat
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