Extract Orders from Emails to Google Sheets

# Extract order data from inbound emails to Google Sheets using AI

This automation template streamlines the processing of inbound purchase orders received via email. It replaces manual data entry with AI-powered parsing and structured logging in Google Sheets, making it ideal for logistics and operations teams managing supply workflows.

## Who it´s for
- Logistics companies receiving regular order emails.
- Procurement managers needing fast and accurate order logging.
- Operations teams using Google Sheets for order tracking.
- Businesses working with suppliers like Hermas who send text-based order emails.

## What the automation does
- Triggers on new Gmail messages with ´Inbound Order´ in the subject line.
- Sends the email body to a LangChain AI agent powered by GPT-4o-mini.
- Extracts key fields: PO number, delivery date, SKUs, and quantities.
- Converts dates into standardized ISO format.
- Appends structured data rows to a designated Google Sheet.

## What´s included
- Ready-to-use n8n workflow.
- Trigger logic based on email subject keywords.
- Integrations with Gmail, Google Sheets, and OpenAI via API.
- Basic written instructions for setup and adaptation.

## Requirements for setup
- Gmail account with API access enabled.
- Google Cloud project with Google Sheets API activated.
- OpenAI account with valid API key.
- Self-hosted or cloud-based n8n instance.

## Benefits and outcomes
- Eliminates manual data entry errors.
- Centralizes all incoming orders in a single spreadsheet.
- Automatically updates records upon new email arrival.
- Saves time for operational staff.
- Ensures consistent date and SKU formatting.
- Simplifies downstream planning and inventory tasks.

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat