# AI-powered resume screening and candidate shortlisting with Airtable and Google
This workflow automates the initial candidate screening process — from application receipt to interview preparation. Using AI, it evaluates resumes against job descriptions, filters out mismatches, and advances qualified applicants with personalized emails, interview questions, and calendar scheduling. All data is tracked in Airtable for full visibility.
## Who it´s for
- HR specialists automating recruitment processes
- Recruiters in IT companies with high application volume
- Hiring managers using Airtable for candidate tracking
- Companies adopting AI-based resume scoring instead of manual review
- Recruitment agencies scaling hiring operations
## What the automation does
- On form submission, applicant data is saved to Airtable and CV is uploaded to Google Drive
- Text is extracted from the PDF resume and analyzed by an AI agent (LangChain + OpenAI) for job fit
- A match score is generated; high-scoring candidates proceed to next steps
- AI generates personalized interview questions based on resume and job description
- Sends a questionnaire, schedules interviews via Google Calendar, and updates status in Airtable
- Full audit trail from application to interview prep stored in Airtable
## What´s included
- Ready-to-use n8n workflow
- Trigger logic (form_submission via webhook)
- Integrations with Airtable, Google Drive, Google Calendar, SMTP Email, and OpenAI API
- Basic setup and adaptation guide
## Requirements for setup
- n8n instance with workflow editor access
- Active accounts: Airtable, Google Drive, Google Calendar
- Configured SMTP server or email account for outbound messages
- OpenAI API key
- Webhook-connected application form
## Benefits and outcomes
- Reduces time spent on initial screening by up to 70%
- Removes subjectivity in resume evaluation
- Centralized candidate tracking and activity logging in Airtable
- Personalized candidate engagement without manual input
- Prepares all interview materials: responses, tailored questions, confirmed time
- Scales hiring capacity without increasing recruiter workload
## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat
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