# AI-powered HR chatbot for policy queries and employee contact lookup via BambooHR
This automation workflow reduces HR workload by giving employees self-service access to company policies and internal contacts through an intelligent AI chatbot. Built on n8n and LangChain, it combines semantic document search with real-time HRIS data retrieval to deliver accurate, context-aware responses.
## Who it´s for
- HR specialists in mid-sized and large companies aiming to reduce routine inquiries.
- Employees seeking quick answers about benefits, leave policies, or team leads.
- IT teams deploying internal AI assistants using low-code platforms.
- HRIS administrators looking to automate common employee requests without human intervention.
## What the automation does
- Listens for employee messages via chat interface triggers.
- Uses Supabase vector store for semantic search across company policy PDFs (e.g., employee handbook).
- Queries BambooHR API to find managers, HR partners, or department leads.
- Maintains conversation context and performs multi-step reasoning via OpenAI agent logic.
- Returns responses with source citations from official documents.
## What´s included
- Ready-to-use n8n workflow with full agent logic.
- Pre-configured trigger and handler sequence (chat_trigger, manual_trigger, execute_workflow_trigger).
- Integrations with BambooHR, Supabase, OpenAI, and vector database.
- Basic textual setup guide for deployment and adaptation.
## Requirements for setup
- n8n instance with external API access.
- BambooHR API credentials with read permissions for employees and documents.
- Supabase project with enabled vector storage.
- OpenAI API key supporting GPT-4 and agent functions.
- Company policy PDFs processed via Recursive Text Splitter and loaded into vector store.
## Benefits and outcomes
- Reduces HR inquiry volume by up to 70% on common topics.
- Provides 24/7 instant access to accurate company information.
- Accelerates onboarding by enabling autonomous employee research.
- Centralizes policy and contact access without document navigation.
- Minimizes errors in sharing internal contact details.
- Scalable solution without additional staffing costs.
## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat
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