Notion & Clockify Sync: Clients, Projects, Tasks

# Sync clients, projects, and tasks between Notion and Clockify with auto-updates

This automation template enables bidirectional synchronization of clients, projects, and tasks between Notion and Clockify—eliminating manual data entry. Designed for freelancers, team leads, and product teams relying on Notion for project management or CRM and Clockify for time tracking.

## Who it´s for
- Freelancers using Notion for project planning and Clockify for time tracking
- Team managers needing to sync planning and time-tracking systems
- Companies automating time tracking without manual input
- Product teams using Notion as a CRM and Clockify as a time tracker

## What the automation does
- Updates entries in Clockify when project/task name or status changes in Notion
- Archives a project in Clockify when marked as completed in Notion
- Creates a new client in Clockify when added to Notion; stores Clockify ID back in Notion
- Reflects task completion in Notion when marked done in Clockify during next sync
- Triggered by webhook (e.g., button press in Notion) or cron schedule (e.g., daily at 4:00)
- Supports create, update, delete operations with error handling

## What´s included
- Ready-to-use n8n workflow
- Trigger logic (webhook and cron)
- Integrations with Notion and Clockify via HTTP API
- Basic textual setup guide

## Requirements for setup
- n8n instance (self-hosted or cloud)
- Notion account with API access enabled and database edit permissions
- Clockify account with API key and rights to manage clients, projects, and tasks

## Benefits and outcomes
- Eliminates duplicate data entry across tools
- Centralized control over projects and time tracking
- Automatic status sync without manual intervention
- Reduces human error in task and client management
- Saves time on administrative overhead
- Immediate sync via webhook or scheduled background sync

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat