AI Assistant for HR Queries & Employee Contacts

# AI chatbot for HR policy and contact queries via BambooHR and vector store

This automation enables employees to instantly get answers about company policies, benefits, and colleague contacts through an AI assistant. Built on n8n, LangChain, and Supabase vector store, integrated with BambooHR for real-time data access.

## Who it´s for
- HR specialists aiming to automate responses to common employee questions
- Employees in companies using BambooHR who need quick access to HR policies
- IT teams deploying internal AI assistants for staff support
- Organizations looking to reduce HR team workload through automation

## What the automation does
- Retrieves policy PDFs from BambooHR
- Embeds document content into Supabase vector store for semantic search
- Processes employee queries via chat interface
- Uses a LangChain agent to decide response source: documents or employee data
- Applies multi-step logic when direct answers aren’t available (e.g., finds department lead)
- Returns exact policy quotes or up-to-date contact details

## What´s included
- Ready-to-use n8n workflow
- Trigger logic: incoming chat message, manual execution, external call
- Integrations with BambooHR, Supabase, OpenAI, and PDF processing
- Basic text guide for setup and adaptation

## Requirements for setup
- n8n instance with external API access
- BambooHR account with read permissions for documents and employee data
- Supabase project with vector store enabled
- OpenAI API key for language model operations
- Configured chat interface or test channel for interaction

## Benefits and outcomes
- Reduced volume of routine HR inquiries
- 24/7 instant access to accurate company information
- High answer precision via direct integration with data sources
- Support for contextual conversations and complex contact resolution
- Automatic knowledge updates when new PDFs are added
- Scalable internal support without hiring additional staff

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat