Record Meetings, Transcribe & Get AI Summary from

# Automated Google Meet recording, transcription, and AI summary via email

This workflow automates the full cycle of meeting documentation in Google Meet — from starting the recording to delivering an AI-powered summary to all participants. Designed for teams and professionals who want to save time on note-taking and leverage AI for meeting analysis.

## Who it´s for
- Managers running regular Google Meet sessions
- Administrators needing automated meeting logging
- Teams using AI to process meetings without manual intervention
- Freelancers who want to archive client calls with summaries

## What the automation does
- Monitors Google Calendar for event start and triggers Vexa Bot to record Google Meet
- Stops recording and retrieves audio upon meeting end
- Transcribes audio into text
- Processes the transcript using Llama3 via Ollama to generate a structured summary with key decisions and action items
- Sends the summary to all participants via email using SMTP

## What´s included
- Ready-to-use n8n workflow
- Trigger logic based on calendar events (start and end)
- Integrations with Google Calendar, Google Meet, Vexa AI, SMTP, and Ollama
- Basic setup and adaptation guide

## Requirements for setup
- Google account with access to Google Calendar and Google Meet
- Access to Vexa AI for bot-based recording
- SMTP server for email delivery
- Local or remote server running Ollama with Llama3 model loaded
- n8n instance with external API access

## Benefits and outcomes
- Fully autonomous meeting documentation without human input
- Reduced post-meeting reporting time
- Consistent summary format for all participants
- Easier follow-up tracking thanks to clear action item extraction
- Searchable text archives of meetings for future reference

## Important: template only
Important: you are purchasing a ready-made automation workflow template only. Rollout into your infrastructure, connecting specific accounts and services, 1:1 setup help, custom adjustments for non-standard stacks and any consulting support are provided as a separate paid service at an individual rate. To discuss custom work or 1:1 help, contact via chat